Industrial espionage and global terrorism are major threats for every organization’s security. Industrial espionage and global terrorism are external business threats that come from outside with visitors. As our business environment is becoming vulnerable day by day in terms of safety and security, most organizations are taking preventive measures to ensure the protection and safety of their organization by using CCTV access control systems and alarm monitoring systems. But most of the organizations are forgetting to manage one of the serious threats to organizations, Organization’s visitors. Yes, your organization’s visitors are a big threat to your organization’s security. As organizations always have numbers of visitors on regular basis, they are more prone to security threats posed by intruders, unwanted guests, and temporary visitors. If organization’s visitors are not handled precisely by the organization, they can present a potential risk to the organization. Organizations essentially need to pay special attention to their visitors. They need to ensure that the visitors who are authorized to enter are not risky to the organization.
Here are the main Reasons why visitor management system is a typical need of any organization
Eliminate errors of visitor records
Front desk officers, security officers and door men overlook the visitors of your organization from the front desk. But the fact is that even the best front desk clerk, security officer or doorman cannot always get everyone who comes into the organization to sign in. Especially during times when there is a lot of traffic in and out of the organization. It is all too easy for someone to slip into your facility unnoticed. So it is becoming very important to equip your front desk management staff with visitor management system to eliminate omission mistakes.
Better Front desk visitor log book
Visitor management system from the front desk can do a lot to streamline the inflow of visitors to an organization. Visitor management system allows making better log book of visitors on computer devices. It replaces the traditional paper-based solution to keep visitor records with a more systematized and hi-tech software. Visitor management system keeps better records of visitors on its software; more uniformly and correctly than the log book of a receptionist. It tracks the activities of visitors in real time. The information can be accessible easily at any time from the visitor management database.
Ensures Security of the organization
Visitor management system in the organization reduces administrative burden and increase security. It helps to ensure the security of the overall organization. Visitor management system complements the organization security system and helps to access the control systems. With the help of CCTV footage, visitor management system gives a complete record of everyone who visited your organization. In the case of emergency and doubt on a visitor, security Department can be alerted instantly.
Adds Substantial value to organization reputation and better operation management
Visitor management system helps to add substantial value to the organization reputation. Along with improved security, it enhances operational efficiency as well as the professionalism in the organization. It handles the operations of the organization by monitoring them live on a desktop screen. An effective visitor management system monitors each visitor of the organization and makes a detailed report on visitors by monitoring -who they came to see and when they enter the organization, what areas of the organization they are authorized to enter. When they leave the organization and next time when they enter into the organization. Visitor management system also confirms individual’s identification and confirms other relevant information about them that could impact the specifics of their visit or the organization as a whole.
